January 20, 2003
COMMISSIONERS' COURT
JANUARY 20, 2003 REGULAR SESSION AGENDA PACKET
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EACH REGULAR SESSION WILL BE OPENED WITH A PRAYER AND PLEDGES TO THE FLAGS-ANYONE NOT WISHING TO PARTICIPATE MAY BRIEFLY LEAVE THE COURTROOM.
Member absent - DS=Danny Scheel, County Judge
Members present – Acting Judge: JD=Jack Dawson, Commissioner Pct #1; JM=Jay Millikin, Commissioner Pct #2; CZ=Cristina Zamora, Commissioner Pct #3; JK= Jan Kennady, Commissioner Pct #4
PLEASE NOTE - The following minutes are NOT the official and approved minutes of the Commissioners’ Court meeting. For official minutes, please contact Cynthia Jaqua in the Comal County Clerk’s Office @ 830-620-5513
ACTION AGENDA The following subjects
will be discussed, considered, and acted upon
1. Claims.
(Routed under separate cover)
CZ/JM 4/0_________________________________________________________________
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2. Introduction of new hire(s) and authorize County Judge to sign new hire checklist(s) and job description(s) as appropriate. Lupe Sirio, Jr.-Operator-Road Department; Steve Ahrens-Operator- Road Department.
CZ/JK 4/0_________________________________________________________________
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3. Accept the roads within Mystic Shores:
a. Unit Seven, into the Comal County Unit Road System, and release the associated road surety, Construction Bond #26-13-40 (Pct. #4);
Note: The roads within the referenced subdivision have been completed by the developer in compliance with the Comal County Subdivision Regulations. The Road Department has inspected the paving and drainage improvements and recommends Commissioners Court accept the roads within Mystic Shores, Unit Seven, into the Comal County Unit Road System. Additional information is on file at the Road Department.
JK/CZ 4/0_________________________________________________________________
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b. Unit Five, into the Comal County Unit Road System, and release the associated road surety, Construction Bond #24-34-49 (Pct. #4).
Note: The roads within the referenced subdivision have been completed by the developer in compliance with the Comal County Subdivision Regulations. The Road Department has inspected the paving and drainage improvements and recommends Commissioners Court accept the roads within Mystic Shores, Unit Five, into the Comal County Unit Road System. Additional information is on file at the Road Department.
JK/CZ 4/0_________________________________________________________________
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4. Amendment to Plat, Canyon Lake Village West, Unit No. 5, combining Lots 577 and 578 into Lot 577 R. (Pct. #1).
Note: Additional information is on file at the Road Department.
(Attachment A4a, A4b)
JD/JM 4/0_________________________________________________________________
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5. Acknowledge the proper construction of the private roads within the Peninsula at Mystic Shores, Unit One, and release the associated road surety, Construction Bond No. 26-13-20 (Pct. #4).
Note: The roads within the referenced subdivision have been completed by the developer in compliance with the Comal County Subdivision Regulations. The Road Department has inspected the paving and drainage improvements and recommends Commissioners Court releases the associated surety, Construction Bond No. 26-13-20. The roads within this subdivision are private and will not be maintained by Comal County. Additional information is on file at the Road Department.
JK/CZ 4/0_________________________________________________________________
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ACTION AGENDA CONTINUED: The following subjects will be discussed, considered, and acted upon:
6. Resolution No:
a. 2003-02 recognizing the New Braunfels Unicorn Varsity Football Team;
(Attachment A6a)
CZ/JM 4/0________________________________________________________________
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b. 2003-03 recognizing the Smithson Valley Ranger Varsity Football Team;
(Attachment A6b)
CZ/JM 4/0________________________________________________________________
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c. 2003-04 recognizing the New Braunfels Unicorn Varsity Volleyball Team;
CZ/JM 4/0_________________________________________________________________
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d. 2003-05 regarding the Juvenile Accountability Incentive Block Grant Funding;
(Attachment A6d)
JM/JK 4/0_________________________________________________________________
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e. 2003-06 authorizing submission of an "Emergency Shelter Grants Program" grant application through the Texas Department of Housing and Community Affairs Community Services Program;
(Attachment A6e)
CZ/JK Discussion: Nadine Murdock with the Housing Authority informed the Court that this grant funding can be applied for directly by the Salvation Army therefore eliminating the need for Comal County to get involved in the grant application. - MOTION and SECOND WERE WITHDRAWN
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f. 2003-07 authorizing submission of Texas Parks and Wildlife Boat Ramp Grant Program Application for Village West Boat Ramp and authorize County Judge to sign related documents to various entities.
(Attachment A6f)
NO ACTION TAKEN - Charles Stephens, WORD Board Member, informed the Court that this grant source would not be accepting grant applications until the deadline of July 31, 2003. Therefore WORD will continue to work on the grant and bring it back to the Court for approval at a later date.
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7. Renewal of Auto Physical Damage Coverage, General Liability Coverage, Auto Liability Coverage, Public Officials Liability Coverage, and Law Enforcement Liability Coverage through the Texas Association of Counties County Government Self Insurance Fund and authorize County Judge to sign.
(Attachment A7a, A7b)
(Attachment A7c, A7d, A7e, A7f, A7g, routed under separate cover)
JD/JK 4/0________________________________________________________________
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8. Contract with Texas Secretary of State for Texas Voter Registration System (TVRS) on behalf of the Comal County Tax Assessor-Collector.
JD/JK 4/0_________________________________________________________________
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9. Tax Assessor-Collector’s Annual Collection Report for January 1 through December 31, 2002.
(Attachment A9a)
JK/JM 4/0_________________________________________________________________
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10. Select members to serve on the Comal County Salary Grievance Committee.
Eight names were selected from a pool of 2002 Grand Jury Members.
11. Appoint/reappoint members to the Comal County Historical Commission with a term to expire February 2005.
(Attachment A11a)
JK/CZ 4/0_________________________________________________________________
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12. Reappoint Marie Dawson for a three-year term to the Alamo Senior Advisory Committee.
(Attachment A12a)
JD/JM 4/0_________________________________________________________________
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13. Approve Budget Amendment for:
a. Criminal District Attorney from: General Fund Reserves to: Criminal District Attorney- Longevity to amend longevity line for back pay and 2003 longevity;
(Attachment A13a)
JD/CZ 4/0_______________________________________________________________
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b. Justice of the Peace #3 from: Stationary and Office Supplies to: Dues, to cover costs of 2003 dues.
(Attachment A13b)
JM/CZ 4/O_________________________________________________________________
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14. Rescinding Bids for unleaded gasoline and premium diesel fuel.
(Attachment A14a)
JD/JM 4/0______________________________________________________________
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15. Award Bids for unleaded gasoline and premium diesel fuel.
(Attachment A15a)
JD/CZ 4/0 Alexander Oil for unleaded gasoline and premium diesel fuel.
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16. Authorize Requesting Bids for: Equipment for ten (10) 2003 Ford Crown Victoria Police Vehicles.
(Attachment A16a rounder under separate cover)
PASS at the recommendation of the Purchasing agent. ________________________________
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17. Open Bids for:
a. Document Imaging Service for Road Department.
(Attachment A17a routed under separate cover)
For bid information please contact the Comal County Purchasing Department at 830-608-2076.
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b. Document Imaging Service for County and District Clerks.
(Attachment A17b routed under separate cover)
NO ACTION TAKEN_____________________________________________________________
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RECESS
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