Comal County Commissioners Court Agenda December 18, 2014

NOTICE OF MEETING

COMMISSIONERS COURT OF COMAL COUNTY TEXAS

NOTICE is hereby given that a REGULAR meeting of COMMISSIONERS COURT will be held on Thursday, December 18, 2014 at 8:30 AM in the Commissioners Courtroom, 100 Main Plaza, New Braunfels, Texas. You may visit our website at www.co.comal.tx.us for agenda postings. Before each regular session will be an invocation and pledges to the flags. All persons in attendance are invited to participate or not at their own personal discretion.

CALL TO ORDER:

8:30 AM ACTION AGENDA:

The following subjects will be discussed, considered, and acted upon:

1. Approve Claims.

2. Retirement Recognition of William J. Schaefer for over twenty-six years of service to the Comal County Road and Bridge Department and to the citizens of Comal County.

3. Retirement Recognition of Joy Streater for twenty-two years of dedicated service as County Clerk and to the citizens of Comal County.

4. Retirement Recognition of Edward L. Simmons for over twenty-one years of service to the Comal County Road and Bridge Department and to the citizens of Comal County.

5. Retirement Recognition of Judge William L. Schroeder for his sixteen years of dedicated service as Justice of the Peace Precinct #1 and to the citizens of Comal County.

6. Retirement Recognition of Lynda C. Middleton for over fifteen years of service to the Comal County Clerk's Office and to the citizens of Comal County.

7. Retirement recognition of Judge Susan E. Stacy for twelve years of service as Comal County Justice of the Peace Precinct #2 and to the citizens of Comal County.

8. Retirement Recognition of Donna J. Endsley for over twelve years of service to the Comal County Sheriff's Office and to the citizens of Comal County.

9. Retirement Recognition of Jan Kennady for her twelve years of dedicated service as Commissioner, Precinct 4, and to the citizens of Comal County.

 WORKSHOP AGENDA:

1. Citizens’ Comments.

2. Reports by County Staff and Elected Officials on items of Community interest.

3. Update on meetings of the Alamo Area Metropolitan Planning Organization Transportation Policy Board and Technical Advisory Committee.

ACTION AGENDA CONTINUED:

10. Discuss and consider approval of the Edwards Aquifer Authority Variance Application to Chapter 713 Subchapter F and authorize County Judge to sign.

11. Discuss and consider the hiring of a GIS Manager at a salary of $80,000.00 per year, which is above the entry level salary for this position. (No budget amendment necessary)

12. Discuss and consider accepting the 2014 Comal County Communications Committee Plan Report.

13. Discuss & Consider Approval of Comal County Resolution #2014-32 Adoption of 2015 Comal County Investment Policy & Strategies, Investment Committee, and Appointment of an Investment Officer.

14. Discuss and consider approval of Treasurer's Monthly Report for November 2014.

15. Discuss and consider approval of Tax Assessor-Collector’s Monthly Collection Report – November 2014.

16. Discuss and consider approval of refunds (over $2,500.00) of ad valorem tax overpayments or erroneous payments and authorize the Comal County Tax Assessor-Collector to remit refund payments.

17. Discuss and consider approval of Addendum #4 to Consulting Agreement Between Comal County and Sturgis Web Services, and authorize County Judge to sign.

18. Discuss and consider approval of a line-item transfer in the Tax Assessor's office, FROM: Hospitalization, TO: Office Supplies, to cover negative balance.

19. Discuss and consider approval of a budget amendment to increase General Fund Revenues - Tax Assessor/Collector Fees for a deposit from the Tax Assessor's V.I.T. (Vehicle Inventory Tax) discretionary funds and to increase the Tax Assessor's budget for Capital Equipment for the same amount, for the purchase of a postage meter and automatic folding/inserting machine.

20. Discuss and consider approval of the purchase for New World Systems financial software utilizing the State of Texas Department of Information Resources contract DIR-SDD-1951 with Dell and authorize Purchasing Director to sign all related documents.

21. Discuss and consider approval of Standard Software License and Services Agreement with New World Systems and authorize County Judge to sign.

22. Discuss and consider Texan NG (Next Generation) Customer Services Agreement for the integration of new telephone service utilizing the State of Texas Department of Information Resources Contract DIR-TEX-AN NG CTSA-005 and authorize County Judge to sign.

23. Discuss and consider approval of Supplemental Agreement to Bid 2014-100 for Police Package Vehicles and Police Equipment to:

a) Defender Supply/Holiday Chevrolet;

b) Caldwell Country Chevrolet, and authorize Purchasing Director to execute all related documents.

24. Present and consider for award Bid 2014-460 - Canyon Lake Youth Football Foundation and Building Shell at Hidden Valley Sports Park and authorize Purchasing Director to execute all related documents.

25. Discuss and consider approval of an amendment to the 2014 Parks budget, FROM: Parks Improvements, TO: General Fund Reserves, to move the remaining unencumbered funds forward to 2015.

26. Discuss and consider approval of an amendment to the 2015 Parks budget, FROM: General Fund Reserves, TO: Parks Improvements, to move the remaining unencumbered funds forward from 2014.

27. Discuss and consider approval of the 2015 Parks Project Selection Process and Application. (Pct. 4)

28. Discuss and consider the following appointments to serve on the 2015 Parks Project Selection Committee (Pct. 4) :

a) Jeff Moeller

b) Carolyn Gregory

c) Susan Stacy

d) Sandra Carey

e) Jan Kotylo

29. Discuss and consider approval of list of members to serve on the Comal County Parks Maintenance and Improvement Committee. (Pct. 4)

30. Discuss and consider appointing/reappointing the following to the Water Oriented Recreation District Board of Directors with terms to expire December 31st, 2016:

a) reappoint Jennifer Robinson,

b) reappoint Shane Wolf, and

c) appoint Jim Arnold to fill the expired term of Pat Kochis.

31. Discuss and consider appointing/reappointing the following to the Emergency Service District #1 Board of Commissioners with terms to expire December 31st, 2016:

a) reappoint Judy Wilkin,

b) reappoint Rhonda Zunker, and

c) appoint Bill Gonser to fill the expired term of Jay Wetz.

32. Discuss and consider appointing/reappointing the following to Emergency Service District #3 Board of Commissioners with terms to expire December 31st, 2016:

a) reappoint Tom Meyer, and

b) appoint Dennis Deeny to fill the expired term of Darren Brinkkoeter.

33. Discuss and consider reappointing the following to Emergency Service District #4 Board of Commissioners with terms to expire December 31st, 2016:

a) reappoint Larry Hull, and

b) reappoint Curtis Bremer.

34. Discuss and consider appointing/reappointing the following to the Emergency Service District #5 Board of Commissioners with terms to expire December 31st, 2016:

a) reappoint Eldyn Ingerick,

b) appoint David Bulluck to fill the expired term of Kevin Lenahan, and

c) appoint Jim Barr to fill the expired term of Troy Aucoin.

35. Discuss and consider appointing/reappointing the following to the Emergency Service District #6 Board of Commissioners with terms to expire December 31st, 2016:

a) reappoint Randy Maschek,

b) reappoint Wayne Tyson, and

c) appoint John Schuman to fill the expired term of Richard Vogt.

36. Discuss and consider reappointing the following to the Emergency Service District #7 Board of Commissioners with terms to expire December 31st, 2016:

a) reappoint Phoebe Fisher,

b) reappoint Mary Breitung, and

c) reappoint Nile Riedel.

37. EXECUTIVE SESSIONS:

In accordance with Chapter 551 of the Texas Government Code, Subchapter D, Commissioners Court may convene in a closed session to discuss any of the following items; any final action or vote taken will be in public.

(A) Deliberate and consider the purchase, exchange, lease or value of real property, in accordance with Section 551.072, of the Texas Government Code.

(B) Deliberate issues regarding economic development negotiations in accordance with Section 551.087, of the Texas Government Code.

(C) Deliberate pending/ contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct in accordance with Section 551.071, of the Texas Government Code.

NOTE: Commissioners Court reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Open Meetings Act (Chapter 551 of the Texas Government Code).

NOTE: Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact the Commissioners Court Office at 221-1107 at least two (2) days prior to the meeting so that appropriate arrangements can be made